Booking Request Form

Please complete the details below to request a booking in one of the activity rooms at YourSpace (Gardens Point or Kelvin Grove Campus).

If you are a Guild-affiliated club, your booking request will be sent to the Clubs Coordinator, who will either endorse or decline your booking. The Guild requests that all affiliated clubs submit booking requests with at least 2 weeks' notice. The SGDO will not process your booking if the Guild does not endorse your request. This will be communicated to you, and you may resubmit your request.

For all other areas, please ensure you submit your request at least five days prior to the booking time to allow sufficient processing time.

ATTENTION - Student clubs, and other groups: Prior to submitting the booking form, please ensure to check YourSpace calendars for room availabilities.

Gardens Point campus: YourSpace_GP_DBlock
Kelvin Grove campus: YourSpace_KG_CBlock

Your details

Name (required)This is the person who will be contacted should there be any questions about the booking.

First Name

Last Name

Contact Details (required)If bookings are made on behalf of the club, please ensure that the club's email address is provided; otherwise, your booking will be declined.

Phone

Mobile

Booking details

This booking is made on behalf of (required)

Student club - Guild affiliated

Student club - not Guild affiliated

QUT Faculty/Department

Other

Which room/s would you like to book (required)

Name of your Group (required)Provide the name of your Student Club/QUT Faculty/Department for the purpose of the booking

Title of this specific event (required)For promotional purposes

Event description (required)Please provide information about the event

How many people do you estimate will be involved in your activity? (required)

What date and start time are you requesting? (required)YourSpace activity rooms are available Mon-Fri 7am-10pm. Bookings on Sat-Sun and Public Holiday 8am-6pm (with notification to QUT Security)

Length of session (hours/minutes)Please include set up and pack down times in your booking duration.

Is this a recurring event (required)

Yes - every semester week starting from requested date

Yes - but varied dates/times (please provide details in next question)

Recurring event or flexible availabilityIf wish to book multiple instances of the same session but at different times or dates, and/or you are flexible with the date and/or time you are requesting, please provide details here (e.g., fortnightly/monthly, date/s, time/s)

Do you plan to rearrange the furniture in the room? (required)

Yes

If you selected ‘Yes’ to the above question, please confirm that you will return the furniture to its original state once your event concludes. (required)

Yes

If the room is left in an unsatisfactory condition, uncleaned or with damaged furniture, the hirer will be charged accordingly.

Is there an admission fee to attend the event? (required)

Yes

Yes (club membership fee for non-club members)

No (no charge)

Do you intend serving alcohol? (required)

Yes

Please refer to clause 10 of YourSpace conditions of hire agreement.

Do you intend to sell or auction items/products during the event? (required)(E.g., food, drinks/alcohol, clothing, artworks, etc.,)

Yes

Will this event be catered? (required)

Yes - QUT Vendor

Yes - External

The hirer must ensure that proper standards of food safety and hygiene are observed and followed at all times.

Do you intend to have amplified sound (e.g., music)? (required)

Yes

Amplified sound is allowed only between 12 – 2pm (during business hours 8 – 5pm). Outside of business hours, please refer to the Brisbane City Council's guidelines on noise restrictions

Acknowledgement of compliance

I have read and agree to YourSpace Conditions of Hire Agreement (required)

To review the YourSpace Conditions of Hire document, please click on the link below:

YourSpace Conditions of Hire

I have completed a risk assessment for this session/s (required)

Please retain a copy of completed documents as they may be recalled for reportable incident purposes.

Risk assessment template

I confirm that the 'YourSpace' label will be applied when creating the event/s on UniHub.

This label enables an RSS feed to appear on the HiQ Student Events Webpage to promote the event/s. If you would like support creating a UniHub event, please email sgdo@qut.edu.au. For campus-wide digital signage support, please email hiq.communications@qut.edu.au.

Booking Request Form - YourSpace

Your details

Booking details

Acknowledgement of compliance